Wedding Venue Checklist for Today's Bride

Free Wedding Venue Checklist

Wedding photograph Columbia TN

Choosing a venue is perhaps the primary things on your wedding timeline.

Wedding Venue Event Checklist

Contact Details

What/Who is: 

Wedding Venue Name

Contact person




Email address


Wedding Locations Questions

Is the venue offered on the specified date and for what time?

If not square measure there any various dates?

How many weddings or events occur per day at the venue?

Are there another weddings or events scheduled for the specified date if they permit for quite one perform per day?

How way prior to might you have got access to the room(s) so as to start decorating/setting up for the ceremony and/or reception?

Can the venue be used for the rehearsal (if you're having a civil ceremony at the venue)?

How many hours can the venue leave the reception?

Is there a specific time that the reception ought to finish?

Do they need a late license for the bar? Is there an extra charge for this?

Is the venue simply accessible for guests? is that there any public Transport/preferred taxi companies?

Wedding photograph Columbia TN

Does the venue hold a license for a marriage ceremony?

If so, that authority do they fall under?

Do they need the contact details for a registrar/officiant?

What square measure the insurance necessities for the venue?

Do they hold Associate in Nursing amusement license?

Wedding Facilities Questions 

Which rooms/facilities would be offered on the specified date?

Are there separate rooms for the ceremony and reception?

If not, what arrangements are going to be created to accommodate guests whereas the ceremony space is ready up for the reception?

How many guests will every of the rooms accommodate?

Do they need floor plans offered for you to check similarly as table layouts?

Does the venue offer the seating for the ceremony?

Does the venue supply the choice of a marquee?

Are there any outside locations at the venue?

Is there an area offered for the bridal party to use throughout the reception if there's no accommodation at the venue?

Is there an area that would be used as a crèche, if necessary?

Are there any special facilities for kids (including highchairs)?

Is there a quieter space wherever aged guests might escape the noise of a band or DJ?

Is there an area offered for the storage of wedding presents?

Does the venue insurance protect loss or injury to wedding presents?

Does the venue have disabled access?

Are there adequate cloakroom and restroom facilities (bear in mind your guest numbers)?

Wedding photograph Columbia TN

Wedding Venue Prices

What is price|the value|the price} of hiring the venue for the ceremony and reception and also the cost per head?

What will the venue value include? 

What reasonably deposit is required?

What are the payment options?

What is the cancellation policy?

What square measure their wedding packages and what's included?

Does the worth embody VAT and can a charge be additional to the ultimate bill?

Is there an extra charge for the marriage rehearsal?

Is there an extra charge for the menu tasting?

Is there an additional charge for dealings chairs and tables?

Wedding Catering Question 

Does the venue have in-house catering?

Can you see the menu options?

When will they prepare a menu tasting?

Do they have a provision for special dietary requirements? 

Could the venue suggest a respected business company?

Are the room facilities adequate for outdoor caterers, should a business truck/ marquee be used?

Is the cake stand and cake knife supplied?

Is there a cutting fee for the cake?

Do they need a most well-liked order of service (e.g. speeches before or when the meal)?

How many employees are going to be provided?

Wedding Alcohol and Bar Service

Does the venue offer the alcohol (wine and champagne) and bar service?

Does the venue offer bartenders?

Is there a charge for sealed bottles when the reception?

Is there a service charge fee?

Are there any restrictions concerning the sort or amount of alcohol to be served?

Wedding Venue Décor 

Ask for pictures of previous weddings, these can offer you some inspiration on what appearance smart and unhealthy in/ at the venue.

Are there any decorating restrictions?

What square measure the table settings like?

Candelabras, napkins, table covers etc. square measure they enclosed or square measure they extra? 

Does the venue offer menus, place cards, seating set up etc?

Wedding Venue and Entertainment

Do they need a Public address (PA) system that would be used for speeches?

Could they suggest a DJ or Band?

Is the flooring large enough to accommodate the guests?

Wedding Venue Accommodations

Is there 1st night accommodation (honeymoon suite) for the bride and groom?

Is there long accommodation for guests?

What is the value of long accommodation?

Is it attainable to form a block booking with a marriage discount? 

Do they need special arrangements with, or details of, native hotels (or different accommodation options) for long guests?

Wedding Venue Parking

What percentage automotive parking areas square measure available?

Do you have to be compelled to rent a parking attendant?

The cost of parking at the wedding venue?

Are there the other events within the space that will create parking problem? 

Wedding Venue Restrictions

Music and ceremony content (vows, readings etc.) restrictions for marriage ceremony ceremonies in approved premises?

Do they permit paper or rose petals to be thrown at the venue? 

Do they permit candles/sparklers to be lit within the reception room? 

Do they permit skilled fireworks at the venue? 

Can wine or different alcohol be as favours (liquor by-laws)?

Where is that the smoking area? 

Are there any photographic or videography restrictions?

Wedding Venue Miscellaneous

Does the venue have a marriage Day Co-ordinator and what duties will he/she have?

Do they suggest a marriage planner if the venue doesn’t have one?

What further instrumentality (e.g. cutlery, crockery, linen, chair covers etc.) would have to be compelled to be employed for ceremony and/or reception?

Are these instrumentality rentals enclosed within the value of hiring the venue?

Who square measure the popular suppliers for the venue?

Does the venue have air conditioning?

Can the lighting be dimmed?

Does the venue have any refurbishments or construction work planned for the date of the wedding?

Is there a contingency set up for poor weather?

What photographic locations/suggestions do they have?

Do they need arrangements with native taxi firms that supply a reliable and fairly priced service? 

Kenneth Purdom